The Utilisation Report has been designed to help you maximise your facilities and your revenue, by allowing you to view usage of your venue across each space.
Within the 'Manage' area of your venue, you will be able to define your opening times and this will calculate the number of hours your venue is potentially open within the report period. By using this & the bookings input into the system, the report will calculate your percentage utilisation.
To be able to use the report, you will need to set up your opening times. Please follow the instructions below:
Click the [Manage] tab and click the 
button. From the [Basic Information] tab, scroll down to the Venue Business Hours section. Here you can set your opening times for your venue. (Please note - if you have added holidays on the [Venue Management] tab, you must include opening hours in the non-term time column.)
Once complete, click 
and click
as you normally would at the top right of the screen. These hours will then be replicated against all Bookable Spaces listed under the [Venue Management] tab.
If any spaces deviate from these times (e.g. an outdoor space available earlier than in your main building), you can amend each space individually.
To do this, click 
the space you wish to edit from the list of Bookable Spaces on the [Venue Management] tab. Once you've made the amendments required, click
The report is available to run from the [Reports] tab. It can be run for any time period. Please note that provisional bookings and non-billable bookings are included in this report. Any days that have Closures added on the [Venue Management] tab will be excluded from the Hours Open column.
If you wish to run the report for multiple venues, click the 'Multiple Venues' option and select the venues required. Each venue will be shown on a separate tab within the Excel spreadsheet.
A sample of the report is shown below.
